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Live in production on Acumatica

AI that codes.
IQ that connects.

Most AI tools just extract data. ReconAIQ brings accounting IQ: working the way your ERP expects, explaining itself, and learning your rules. Accounts payable automation for Acumatica, built for AP teams.

See it on your own invoices See every feature
98%

Northfield Supply Co.

Invoice 20418 · Acme Supply

Extraction confidence

  • Hydraulic fittings$1,842.00
  • Shop supplies$316.40
  • Freight$88.00
Total$2,246.40
Send to Acumatica
Coded from your rules Coded: Branch 02 · Project X No duplicate found PDF attached to the bill

Sample data for illustration

Connects to the tools your AP team already uses

  • Acumatica
  • Gmail
  • Outlook
  • Microsoft Teams
  • QuickBooks Online (coming soon)
  • Sage X3 (coming soon)
  • Dynamics GP (coming soon)
  • Dynamics SL (coming soon)
  • Epicor (coming soon)
13companies
5branches

Running today

Live in production for a multi-entity holding company on Acumatica.

How it works

Accounting IQ, not just data extraction

Four things work together so clean bills reach Acumatica faster, and the exceptions get a person's attention.

1

AI-powered coding

Codes each invoice line from your own rules and history, and gets smarter every time you correct it.

2

Duplicate and error checks

Catches duplicate invoices, math that does not add up and low-confidence fields before they reach your ERP.

3

Intelligent exception review

Explains variances, gives context, and puts the decision back in your hands.

4

Built for your ERP

Works the way Acumatica does. More ERPs are coming soon.

From inbox to Acumatica

Four steps, no retyping

Step 01

Invoices arrive on their own

Connect your AP inbox once. Gmail and Outlook sync automatically, so every invoice and statement is captured the moment it lands, with no forwarding and no retyping.

ap@yourcompany.comSynced just now

  • Northfield Supply Co.

    Invoice 20418

    Invoice_20418.pdf

  • Harbor Steel

    Invoice 7781

    INV-7781.pdf

  • Pine Ridge Electric

    Statement and invoice

    PR-3304.pdf

Sample data for illustration

Step 02

Every field is read, scored and coded

ReconAIQ extracts the vendor, dates, totals and line items, shows a confidence score for each, and codes the lines from your own rules. Anything that does not reconcile is flagged instead of silently posted.

  • VendorNorthfield Supply Co.
    99%
  • Invoice number20418
    98%
  • Due dateNov 14
    97%
  • Total$2,246.40
    99%
Coded from your rules: Branch 02 · Project X · Task 100

Sample data for illustration

Step 03

Checked and coded your way

Every field is validated, duplicates are caught, and each line is coded from your own rules. When something is off, you see exactly why and decide in one click.

  • Vendor found in your ERP
  • Line items add up to the total
  • Not a duplicate of a paid bill
  • Unit price changed since last bill
Held for review: hydraulic fittings are $0.40 a unit higher than the last invoice from this vendor.

Sample data for illustration

Step 04

Sent to Acumatica, with the paperwork attached

Your team approves, the bill goes into Acumatica with its source PDF attached, and the full history stays on record.

Bill ready for Acumatica

Northfield Supply Co. · Invoice 20418

  1. Approved by your team
  2. Pushed with the source PDF attached
  3. 3Released in Acumatica

Sample data for illustration

Features

Everything an AP team needs, in one place

Built around how AP teams actually work, from the inbox to a posted bill, with vendor checks and payments coming next. Accounts receivable is planned for later.

Email sync

Gmail and Outlook inboxes sync automatically, so invoices show up the moment they land.

Duplicate detection

Each new invoice is checked against existing bills before it can be paid twice.

Coding rules

Branch, project, task, item and vendor rules in your own words, drafted by AI from your coding guide.

Early-payment discounts

Terms are read from the invoice and shown as a percentage, a dollar amount and a pay-by date.

Statement reader

Upload a vendor statement and find any invoice that is missing from your books.

Approvals and permissions

Separate permissions to upload, approve and release, with a bell for what is waiting on you.

See every feature

Pricing

Priced to fit your team, by quote

We do not publish a price list. Every quote is built around your invoice volume and your Acumatica setup.

Small AP team

One company on Acumatica and a handful of reviewers.

Custom

Shared during your demo

Request a quote
  • Email sync and invoice capture
  • AI extraction and coding
  • Duplicate detection
  • Send to Acumatica with the PDF attached
Most common

Growing AP team

More invoices, more approvers, more rules.

Custom

Shared during your demo

Request a quote
  • Everything in Small AP team
  • Coding rules that learn from corrections
  • Approvals, permissions and Teams alerts
  • Statement reader and 1099 tracker

Multi-entity group

Several companies and branches in one Acumatica tenant.

Custom

Shared during your demo

Request a quote
  • Everything in Growing AP team
  • Coding across companies and branches
  • Guided onboarding
  • Vendor verification and payments as they launch

FAQ

Questions, answered

Does ReconAIQ do accounts receivable?

Not yet. We are focused on accounts payable, from invoice capture to approvals and, next, vendor verification and payments. Accounts receivable is planned for later.

Which accounting systems does ReconAIQ work with?

Acumatica is live today. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.

How does ReconAIQ check an invoice before it reaches my ERP?

It reads every field, checks the math, compares the invoice against existing bills to catch duplicates, and codes each line from your rules. Anything it is unsure about is flagged with the reason, and a person decides.

Will anything go into Acumatica without my approval?

No. Your team reviews and approves each bill before it is sent, and every bill keeps its source PDF and a full history.

Does it learn from my corrections?

Yes. When you correct a wrong pull once, future bills from that vendor are read correctly. Learned rules stay in your workspace and are not used to train AI for other companies.

How is ReconAIQ priced?

By quote, based on your invoice volume and your Acumatica setup. We do not publish a price list. Request a quote and we will put one together for your team.

Can it catch duplicate invoices?

Yes. Every new invoice is checked against existing bills before it can be paid twice.

More answers on the FAQ page.

Integrations

Built for your ERP

Acumatica is live today. More ERPs are on the way.

AAcumaticaAcumatica Cloud ERPLive
QQuickBooks OnlineIntuitComing soon
SSage X3SageComing soon
DDynamics GPMicrosoftComing soon
DDynamics SLMicrosoftComing soon
EEpicorEpicor SoftwareComing soon
All integrations

Guides

Learn more about AP automation

Browse all guides
1

Accounts payable automation

Accounts payable automation, explained for finance teams

What accounts payable automation does, where AI helps, what to check before you buy, and how to roll it out without losing control.

Read the guide
2

Duplicate invoice detection

How to catch duplicate invoices before you pay them

Why duplicate invoices happen, the signals that expose them, and how automated checks stop duplicate payments.

Read the guide
3

Vendor statement reconciliation

Vendor statement reconciliation: a practical guide

How to reconcile vendor statements against your payables ledger, find missing invoices and credits, and fix differences quickly.

Read the guide

Volume with AI. Results with IQ.

Leave your email and we will set up a walkthrough on your own invoices.

Prefer to pick a time? Book a demo