Property management
Accounts payable automation for property management
Property teams pay the same maintenance, utility and service vendors across dozens of buildings, and every bill has to land on the right property. ReconAIQ reads the invoice, suggests the coding from your rules, and routes it to the right manager for approval.
The problem
Where property management AP gets stuck
- 01
One vendor, many properties
A single invoice can cover several buildings and has to be split and coded to each one.
- 02
Maintenance bills approved by someone else
The person who knows the work was done is a property manager, not the AP clerk.
- 03
Owner reporting that depends on clean coding
A bill on the wrong property shows up in the wrong owner's statement.
- 04
1099 season every January
Vendor tax details and payment totals have to be gathered from scattered records.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
Coding rules in your own words
LiveRules assign the right account and branch, drafted by AI from your coding guide.
Approvals and permissions
LiveRoute bills to the right manager, with separate permissions to approve and release.
1099 tracker
LiveTrack 1099 vendors and payments through the year, with the e-filing export ready.
Vendor statement reader
LiveUpload a vendor statement and find any invoice that is missing from your books.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can one invoice be coded across several properties?
Lines are coded one by one, so an invoice can be split across the branches or projects that you use in Acumatica.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.