Wholesale distribution
Accounts payable automation for wholesale distributors
Distributors buy constantly, from many vendors, in many small deliveries, and every shipment brings an invoice. ReconAIQ reads each invoice as it arrives, checks it for errors and duplicates, codes it from your rules, and sends only the exceptions to a person.
The problem
Where wholesale distribution AP gets stuck
- 01
Invoices that pile up in the inbox
Deliveries are daily, invoices arrive by email and portal, and every one is keyed by hand.
- 02
Freight and fuel charges on every bill
Extra lines show up at invoicing and have to be coded to the right item cost, every time.
- 03
Hundreds of vendors, thin margins
A missed early-payment discount or a duplicate payment comes straight off a small margin.
- 04
Month-end accrual scrambles
Without clean, current bills, accruals drift and the close takes longer than it should.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
AI extraction with confidence
LiveEvery field is validated, and low-confidence lines are flagged with the reason next to them.
Freight and tax lines coded with the item
LiveFreight and tax are coded to the account of the item they relate to.
Early-payment discounts
LiveTerms are read from the invoice and shown with a pay-by date, so discounts are not missed.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
Vendor statement reader
LiveUpload a statement and find any invoice that is missing from your books.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can it keep up with high invoice volume?
Yes. Invoices sync in from your inbox as they arrive, and only exceptions wait for a person.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.