Hospitality
Accounts payable automation for hospitality groups
Hospitality groups buy food, beverage, linen and supplies every day, across many locations, mostly from the same set of vendors. ReconAIQ reads each invoice as it arrives, codes it to the right location, and puts anything unusual in front of a person.
The problem
Where hospitality AP gets stuck
- 01
Daily deliveries, daily invoices
Produce, beverage and linen vendors invoice constantly, and every bill has to be entered and coded.
- 02
Many locations, one AP team
Each location has its own general manager who needs to approve what was delivered to them.
- 03
Price changes nobody noticed
A supplier's price creeps up and it only shows in the margin report a month later.
- 04
Duplicates from email and portals
The same invoice arrives twice, once by email and once through a vendor portal.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
Email sync
LiveInvoices sync in from Gmail and Outlook inboxes the moment they land.
Coding to the right branch
LiveRules assign each line to the right location and account.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
Approvals in Microsoft Teams
LiveGeneral managers get approval alerts in a Teams channel as well as email.
Early-payment discounts
LiveTerms are read from the invoice and shown with a pay-by date.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can each location's manager approve their own invoices?
Yes. You decide who can approve, and alerts reach them by email, in the app and in Teams.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.