Field services
Accounts payable automation for field service companies
Field service businesses pay for parts, vehicles, fuel and subcontractors across many branches, and the people who know what a bill is for are out on a route. ReconAIQ reads the invoice, suggests the branch and project from your rules, and sends approvals to whoever needs to see them.
The problem
Where field services AP gets stuck
- 01
Parts bills spread over many branches
One supplier invoices for every branch, and each line has to be coded to the right place.
- 02
Approvers who are never at a desk
Branch and service managers are on the road. Invoices wait for a click and payment slips.
- 03
Fleet and fuel invoices in volume
Lots of small, repetitive bills that eat time and still need a person to review them.
- 04
Subcontractor bills with no clear owner
Nobody is sure who should approve a sub's invoice, so it sits until a vendor calls.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
Coding to branch, project and task
LiveRules in your own words code each line to the right branch, project and task.
Approvals and permissions
LiveSeparate permissions to upload, approve and release, with an approvals bell for what is waiting.
Review with comments and @mentions
LiveLoop a manager into any invoice by email and an in-app alert.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
1099 tracker
LiveTrack 1099 vendors and payments. The e-filing export is ready, with the upload step next.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can branch managers approve their own bills?
Yes. You choose who can approve, and approvals reach people by email, in the app and in Teams.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.