Nonprofit
Accounts payable automation for nonprofits
Nonprofit finance teams are small, and they answer to boards, funders and auditors. ReconAIQ takes the typing out of invoice entry and leaves a clear record of every approval, so the same team can keep up and still explain every payment.
The problem
Where nonprofit AP gets stuck
- 01
Grants and programs to code against
Every expense has to land on the right program or grant, and funders will ask to see it.
- 02
One person doing everything
The same person enters, matches, chases approvals and answers vendor calls.
- 03
Approvals from volunteers and program staff
Reviewers are busy and not in the accounting system, so bills wait.
- 04
Audit season
Finding who approved a bill, and why, means digging through email.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
Coding rules in your own words
LiveRules assign the right account, branch and project, drafted by AI from your coding guide.
Review with comments and @mentions
LiveLoop a program lead into any invoice by email and an in-app alert.
History on every invoice
LiveApprovals, edits and release are recorded with the source PDF attached.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
1099 tracker
LiveTrack 1099 vendors and payments, with the e-filing export ready.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can we track expenses by program or grant?
ReconAIQ codes to the branch, project and task structure you already use in Acumatica, so you can map programs or grants onto those.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.