Retail and ecommerce
Accounts payable automation for retail and ecommerce
Retail and ecommerce teams buy inventory, packaging, freight and marketing every week, often from the same few dozen vendors. ReconAIQ reads each invoice, and suggests the coding from your own rules.
The problem
Where retail and ecommerce AP gets stuck
- 01
Seasonal spikes in invoices
Q4 triples the volume while the team stays the same size. Bills sit in the inbox while vendors ask about payment.
- 02
Inventory and expense bills in the same inbox
Stock, packaging, marketing and software bills all need different coding. All of it is typed by hand.
- 03
Freight bills that arrive late
Landed-cost invoices turn up weeks after the goods, and have to be coded to the right cost.
- 04
Approvals by chat and email
Who approved what lives in message threads that are hard to find at audit time.
What ReconAIQ does
What is in the product, and what is coming
Every capability carries a status, so you know exactly what you are getting today.
AI extraction with confidence
LiveEvery field is validated, and low-confidence lines are flagged with the reason next to them.
Coding rules in your own words
LiveRules assign accounts, items and branches, drafted by AI from your coding guide.
Duplicate detection
LiveEach new invoice is checked against existing bills before it can be paid twice.
Approvals with comments
LiveComment and @mention a teammate on any invoice, with an email and in-app alert.
Alerts in Microsoft Teams
LiveApprovals and sync problems reach the team in a Teams channel. Slack is planned.
Connects to Acumatica today, through an interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon. See integrations
Frequently asked questions
Can it code inventory and freight bills?
Yes. Coding rules can set the account, item and branch, and freight and tax can carry an item you choose.
Which ERP does it connect to today?
Acumatica is live, with a dedicated interface built only for it. QuickBooks Online, Sage X3, Microsoft Dynamics GP, Microsoft Dynamics SL and Epicor are coming soon.
Does anything post to the ERP without a person approving it?
No. Invoices go through review and approval, and you decide who can approve and release.
Ready to see ReconAIQ on your own invoices?
Book a 30-minute demo. Bring a few real invoices and we'll walk through the checks, the coding, the approvals, and the time you get back.